How to sync charts from google sheets to docs or slides

Brady Gavin
Brady Gavin
Writer

Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC. Read more.

Charts are an ideal way to present data from a spreadsheet in a visual way. If you want to insert a chart from an existing spreadsheet into a Docs or Slides file, you can sync it from Google Sheets.

First, make sure you have a Google Sheets spreadsheet that contains at least one chart. You can follow our guides to insert a chart manually or with Google’s Explore feature.

For this guide, we’ll use Google Docs to sync charts from Sheets, although the process is identical for Slides.

Fire up your browser, head to Google Docs, and then open a document you want to sync a chart into from Sheets.

Click Insert > Chart > From Sheet to open up the chart picker window.

A list of all the spreadsheets saved to your Google Drive opens. Locate the spreadsheet with the chart you want and double-click it.

All the charts in the spreadsheet will appear in a window. Click the one you want, and then click “Import” to add it to your document. If the sheet doesn’t have any charts, just click the back button and select a different file.

Once the chart is inserted in the document, click it, and then drag any of the blue squares to resize and fit it into your document.

Although the chart doesn’t update in real-time, you see a notification whenever data changes in Sheets. Just click “Update” in the right corner of the chart in your document and wait for it to refresh.

That’s all there is to it! If you want to add more charts from other spreadsheets, just repeat the steps above and insert as many as you need.

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Brady Gavin
Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC.
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Google Drive is full of powerful tools, and Sheets is one that many rely on as an alternative to Microsoft Excel. Today, Google is debuting several new features for Sheets that are bound to become incredibly useful to its users.

The first major update Sheets gets today is the ability to automatically create charts based on your various spreadsheets, taking the work off of your back and throwing it on to Google’s powerful machine learning. Simply using the “explore” option, users can ask Google natural language questions based on their spreadsheet, “bar chart for ice cream sales” for example, and Google will present them with a chart that uses that data.

This works a lot like Sheet’s feature that uses natural language questions in place of complex formulas to pull data from complicated spreadsheets. In either case, these features are designed to make using spreadsheets as easy as possible, and it makes a massive difference compared to what you’d need to do in any other spreadsheet program.

Further, Sheets is also adding improved sync between Google Docs and Google Slides today. Last year the company introduced sync for charts in these two areas, and today that expands to tables as well. Simply copy and paste your data to the other service, then tap the “update” button whenever you want to refresh that information from the original spreadsheet.

Along with that, Sheets is getting some enhancements in areas which customers have been asking for. The first is keyboard shortcuts. Since Sheets runs in a browser, some of the commands used in native applications such as Excel won’t work since they are already active in the browser. Starting today, Sheets users will be able to override that to take advantage of the same commands they’re already used to.

Sheets is also getting improvements to printing, including the ability to adjust margins, scale, and alignment options. Editing charts also gets an upgrade with a new sidebar that makes accessing chart tools easier. This feature will even be making its way to Google’s iPhone/iPad Sheets app. Google has also added new functions to Sheets which help users find insights.

Try “SORTN,” a function unique to Sheets, which can show you the top three orders or best-performing months in a sales record spreadsheet. Sheets also supports statistical functions like “GAMMADIST,” “F.TEST” and “CHISQ.INV.RT.”

All of these features are available starting today for all Google Sheets users.

Brady Gavin
Brady Gavin
Writer

Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC. Read more.

Sometimes, you want to add data from a Google Sheet into a Google Doc or Slide. Although you can’t directly insert cells and rows from Sheets, you can create a table, chart, or slide, and then insert that into your Doc or Slide.

Note: We will be using Google Docs in these examples but inserting a chart into Slides works virtually the same way.

First, you’ll need to generate a chart in your Google Sheets spreadsheet. You can do this by firing up your Google Sheets homepage and opening a new or existing spreadsheet.

After inputting some data and storing it in a spreadsheet, select all the cells and click Insert > Chart. Choose a chart type, make any adjustments, and do any final customizations, then close Sheets–don’t worry, Google saves after every step. We’ve got an article about generating charts in Sheets if you want to learn more.

After you’ve created a chart in Google Sheets, fire up Google Docs and open a new or existing document to insert your chart. Click “Insert,” point to “Chart,” and then click on “From Sheets.”

From the list of available spreadsheets, select the one you want to use and then click “Select.”

The next window lists any charts on that sheet that are available for import. Click one and then click “Import.”

You also have another option here. See that “Link to Spreadsheet” checkbox in the screenshot above? If you enable it, the chart in your Doc or Slide is linked to the original chart in your Sheet. Make changes on your sheet, and you’ll see the chart in your Doc or Slide automatically updated to reflect those changes. Disable that checkbox if you don’t want that to happen; in that case, the chart is sort of frozen in time in your slide or sheet. If you want to update it, you’ll need to reinsert it.

If you do leave the link option enabled, at any time, you can click “Update” to sync the data in the chart or table with your Sheets document.

Because these charts save as images, one funny quirk when using the insert feature is that if the original isn’t scaled or appropriately sized to see all data, some data points could become cut-off when updating it.

Voila! Your Google Sheets data is now inserted into your Google Doc.

If for some reason you don’t like your chart updating and linking to your Sheets document anymore, click a chart, then click on the chain icon, then again on “Unlink” to remove the linking feature.

This disables the ability to make changes on Sheets and have them automatically appear inside your document without re-inserting it. If you want an updated chart or want to establish the link again, you have to repeat the steps from above all over again.

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Brady Gavin
Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC.
Read Full Bio »

Insert a chart from a Google Sheet in Google Slides and Google Docs, or create an interactive data story with Silk.co, to make sure your presentation always stays current.

Good news for people who use Google Sheets: Now when you change your spreadsheet data, your charts in Google Slides or Docs can update, too.

Must-read cloud

A connected chart eliminates the need to update manually. For example, I refer to mobile market share–Android vs. iOS vs. other systems–in several of my presentations and documents. I can create one spreadsheet with current market share data, then insert the chart that shows mobile market share in several different presentations or documents. A single tap of an “update” button on my slide ensures that viewers see up-to-date data. I update the spreadsheet data once, and the chart changes everywhere.

Insert a chart into Slides and Docs

To make this work, I keep my spreadsheet setup simple: I use a header row with data below. Typically, data headers in columns start with cell A2, while set members start in cell B1. I select my data, then choose “Insert > Chart.” I prefer to put each chart on a separate sheet.

In Slides or a Doc, I then choose “Insert > Chart > From Sheets. ” select the chart I created, then import my chart. The “Link to Spreadsheet” checkbox ensures that when I change data in the Sheet, I’ll see an “Update” button appear in the upper right corner of the chart in my document or presentation. I click on “Update” to display current data.

Create interactive charts with Silk.co

Silk.co lets you share info visually, similar to the data-driven stories you may have seen from FiveThirtyEight.com (e.g., “What Went Wrong In Flint”) or Pew Research Center (e.g., “Shared, Collaborative, and On Demand: The New Digital Economy”).

But, unlike sites with static charts, Silk.co also gives the viewer control over charts, as you can press the explore button to look at a chart another way. Think of each row in your spreadsheet as a datacard, an item with several pieces of data connected to it. And think of your chart as a filtered collection of datacards on display. You no longer just look at the chart; you can change it, too.

A Silk.co story connects to a dataset you choose–in my case, synced from a Google Sheet, although you can import data from many sources. You then create all sorts of charts to display your data on an easy-to-edit page. To enhance your story, surround your data visualizations with text, images, audio, video, or uploaded files–even a specific user’s Twitter stream.

You can share every chart you create with Silk. Choose the “Share & Embed” link in the upper right corner of a chart, copy the code, and paste it elsewhere on the web. (See the sample Silk site I created with American League baseball stats as of mid-June 2016.) Or, choose “Explore” to change chart types and view the data set differently.

You can use Silk.co for free, as long as you don’t mind making your pages public, and keep the number of datacards below 1,000. The premium version offers private pages and more datacards (up to 5,000) for a fee of $500 per month.

Connected charts work best when.

Connected charts work well when the members of a set stay the same. A chart that shows product sales, sports team win/loss records, or customer satisfaction displays data that changes over time for a consistent set of items. You update the data, but don’t have to change the members of the categories that often.

SEE: Quick glossary: Statistics (Tech Pro Research)

These sorts of displays won’t work as well for sets that change often. For example, the “set” of popular music changes frequently, as songs move up and down the charts. If the set changes, a connected chart won’t necessarily save you time.

With the Sparrow Workspace add-on, access all your connected marketing and sales accounts directly in Google Sheets, Slides, and everywhere else.

Install Sparrow and create an account

Installation is fast and it is free to create a new Sparrow account.

Connect your marketing and sales accounts to the Sparrow platform

Connect and access all your marketing and sales accounts directly into the Google Editor. Easily insert metrics from any of your accounts or schedule your metrics to update every day.

Sync your data directly to your Google Sheets and Google Slides documents

Access all your connected accounts while creating slide decks, updating presentations, creating proposals or even when sending an email. Sparrow keeps your data readily available for you to use.

Plus, easily view all your data in our consolidated dashboards

Free with your Sparrow account, you can easily view the performance of your marketing and sales activities directly within our website.

The easiest way to sync your data to all your documents in Google

This is the integration I was looking for last five years. Thanks a lot for bringing it to life!!

Managing multiple brands? Leverage our workspaces feature on our Pro tier to better organize the different accounts you manage.

Install Sparrow add-on

Sync your marketing and sales data directly to Google Sheets, Slides, and Docs.

You've gathered data, perhaps stats about your latest marketing campaign or your sales data from last year. You need to figure out the trends, whip up some charts, and turn them into a report or presentation. Wouldn't it be nice to have an assistant who could do that for you?

Computers aren't that great at dreaming up new ideas. They are, however, great at finding trends in data and crunching numbers—perfect for that chart-building job. Here's how you can use Google's latest bits of artificial intelligence to find trends from your next spreadsheet, document, or presentation with the Explore tool.

Exploring Your Spreadsheet Data

Explore is a one of the newest features in the Google Apps suite. Throughout the suite, Explore tries to recommend the best insights to add to your document or the nicest ways to format your data. It is best in Sheets, where it can actually answer questions about your data in plain English. It's a tool you'll definitely want to make part of your regular workflow. Here's how it works.

Just create a spreadsheet as normal, filled with your data and organized with column headers. The best spreadsheets for Explore are real spreadsheets formatted like you'd actually use them, with data that's designed to be compared or summarized. A list of city names or book titles wouldn't give Explore much to work with; a list of cities with their population and pollution index scores, however, or a list of books with their sales numbers and publication dates would work well.

Now that you've got your spreadsheet, tap the Explore button on the bottom right corner of Google Sheets. That'll open a sidebar with Answers, Formatting, and Analysis—each designed specifically for your data in that spreadsheet.

Analysis is the most straightforward—it's pre-made charts and stats pulled from your data. Google will look at your spreadsheet, decide some of the best ways to visualize the data, and turn each into charts. Underneath the chart, it'll explain the findings, perhaps telling you the range of the data or how much it changed per year. Tap the magnifying glass to view a full-screen copy of the chart, or tap the + icon to insert it into your spreadsheet.

Formatting is the simplest tool—just tap one of the suggested color schemes to redesign your spreadsheet. Or, click the Edit button to open your spreadsheet design tools.

Answers is the most powerful and fascinating part of Explore, the tool that feels like a very simple AI assistant built into your spreadsheet. Google Sheets shows some default questions like "Average of column name" or "Correlation between column 1 and column 2" on the top of the Explore sidebar. Tap them to get that answer, for an easy way to explore your data. Or, select some data on the spreadsheet—say a column of numbers—and the Explore tab will show their sum, average, and other quick calculations in the top right.

To take Answers further, type your own question into the Explore search box. Ask something that's easy to find with a standard spreadsheet formula—such as "Which year had the best sales?" in a spreadsheet with a Year and Sales column—and Explore will likely find the correct answer. To confirm the answer—or just to see how Google Sheets found it—click the See formula link on the bottom of the answer block. That can help you see if the answer was incorrect, too. For example, Sheets used the =Max() formula on the year column when I asked for the best sales year in my spreadsheet—something that only told which year number was the highest (which would always return the most recent year).

So it's not perfect, but it is fun—and the Analysis charts and data are a great way to quickly pull insights out of your data.

Exploring Your Documents

Explore isn't quite as smart everywhere else but it's still handy. In Google Docs, Google's word processing app, Explore will help you do research without having to open another tab.

Just start writing your document, and Google Docs will recognize trends and topics you're writing about. It'll pull the top 3 and show them in the Explore sidebar. It'll then show images and "related research" with a link and preview from Google Search.

The images are a quick way to make your document look nicer without much work—though their relevance may vary depending on your topic. For a school student's report, it can be a handy way find images of the animals or countries they're writing about; for business writing, perhaps less so. Just click the + icon beside an image to insert it into your document, or drag-and-drop it to the spot you want.

Note: The images Google shows are results from Google Image search that have been —though you may need to credit the image creator. If you're making a document that will be published outside of your team, you may be best to find your own images to ensure they're correctly licensed.

The most handy part of Explore in Docs is the search box. Type in anything you want—or click one of those suggested topics at the top—to search for it on Google, Google Images, or Google Drive. The former is a quick way to do research from your doc; the latter is the most useful for quickly opening your older files and documents. Just tap the relevant doc or spreadsheet to open it in a new tab.

Exploring Your Presentations

In Google Slides, the presentation sidekick to Docs and Sheets, Explore tries its hand at being a design tool. Add raw text and images to your slides, then tap Explore and it'll suggest the best slide layouts for that data. It works best with 2 core elements on the slide—say an image and a text box, or two images, or a heading and a text box—and does a decent job at helping you assemble presentations faster.

It still has that same search bar, as well, for a handy way to search the web and your own docs. The image search can be even handier here, too, as you're more likely to need images for your presentations.

Become a Google Sheets Expert with Zapier

Google Sheets is a powerful spreadsheet app, enough that we wrote an entire book about it. From spreadsheet basics to the best Google Sheets exclusive features, it'll help you do anything you want with Google's free online spreadsheet. You'll see how to build reports, find the best add-ons, and learn step-by-step how to create your own custom apps without coding inside of Google Sheets.

Data report photo by WDnet Studio via Pexels.

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Matthew Guay is an editor and writer in Bangkok. When he's not writing, he's likely reading a new book or exploring random streets in a new city. Follow Matthew at @maguay.

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  Note: 6-month course access begins at time of purchase.

  Overview
  This 4-course Google On-Demand Basic Bundle covers the same content as the 1-day: Google Sheets, Google Docs, Google Slides and Google Gmail On-Demand courses. You will learn how to create, edit, share, and print documents with our Google Sheets Introduction, Google Docs and Google Slides courses. With our Google Gmail course, you will become acquainted with the use of Gmail. These courses are recommended for users who would like to get to know Google Workspace Apps better or who are converting from another office suite such as MS Office.

  Prerequisites
  To ensure your success with this course bundle, you should have end-user computer skills, including being able to start programs, switch between programs, locate saved files, close programs, and access websites using a web browser. Basic email and document creation knowledge is required for a successful completion of the Google Gmail course.

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  Google Sheets Course Topic Details

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  Do you spend a lot of time creating presentations at work? Perhaps you’re a teacher who needs to create lesson plans or quizzes for your class? Or maybe you’re a salesperson who creates presentations to pitch clients? Or just someone who (like me) creates lots of reports for all sorts of reasons!

  Creating these presentations can take a lot of time and also it can become repetitive and boring. This is where some coding using Apps Script can be super useful. Using Google Slides, Google Sheets and Apps Script, you can automatically generate these presentations!!

  In this tutorial, I will show you how to generate a Google Slides presentation using data from a Google Sheets spreadsheet.

  Prerequisites

  This tutorial assumes that you’re familiar with:

  4 steps to generate a Google Slides presentation template using data from a Google Sheets spreadsheet

  Step 1 — Create a Google Slides presentation template

  The first step is to create a Google Slides presentation to use as a template. I created a simple presentation for this tutorial that just has 2 slides: a title slide and a body slide.

  Notice the curly braces around the words title, subtitle, slide1_title and slide1_body? The braces > tell us that the contents in between them are just placeholders and need to be substituted with the real content. These are called template variables.

  In this tutorial, we’ll be replacing these template variables with text using Apps Script.

  Step 2 — Create a Google Sheets spreadsheet and enter data corresponding to each template variable in the presentation

  Open Google Sheets and enter the template variables in column A of a sheet called Data and enter the actual text you want inserted into the presentation in column B.

  Step 3 — Create an Apps Script to generate the presentation using the template and the data

  First, open the Apps Script editor from Google Sheets by selecting Tools —> Script editor.

  Then replace the code in the editor with the code below.

  Remember to replace <SLIDES_ID> in the code with the actual Id of your Google Slides presentation. You can get the Id from the URL of the presentation.

  <SLIDES_ID>/edit

  Step 4 — Run your code to automatically replace the variables in the presentation with values coming from the spreadsheet

  When you run the fillTemplate() function, the variables in your Google Slides template will be replaced with data coming from your Google Sheets spreadsheet. Isn’t that awesome?

  Your browser does not support HTML5 video. Here is a link to the video instead.

  Conclusion

  In just a few lines of code, we were able to read data from a Google Sheets spreadsheet and then populate these values in a Google Slides presentation template. Also, this code takes only a few seconds to run!

  This is the power of automation and Google Apps Script makes it extremely easy to get started. I cannot think of any other programming language or platform where you can easily build such powerful applications in so few lines of code!

  Now, imagine having to create dozens of presentations manually!! What if you could extend the code to create multiple presentations? I will show you how to do that in an upcoming tutorial. Stay tuned :).

  Hope you found this tutorial helpful. Thanks for reading!

  I’d appreciate any feedback you can give me regarding this post.

  Was it useful? Are there any errors or was something confusing? Would you like me to write a post about a related topic? Any other feedback is also welcome. Thank you so much!