How to select all or part of a table in word

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Свойство CSS user-select определяет может ли пользователь выбрать текст. Оно не влияет на контент, загруженный как chrome, за исключением текстовых блоков.

Синтаксис

Вычисляемое значение, автоматически определяется следующим образом:

• Для псевдо-элементов ::before и ::after вычисляемое значение – none
• Если элемент является редактируемым, вычисляемое значение – contain
• Иначе, если вычисляемое значение user-select для родителя этого элемента – all , вычисляемое значение – all
• Иначе, если вычисляемое значение user-select для родителя этого элемента – none , вычисляемое значение – none
• Иначе, вычисляемое значение – text

text Текст может быть выбран пользователем. all В HTML-редакторе, если двойной клик или контекстный клик произошёл во вложенном элементе, будет выбрано все содержимое коренного предка с этим значением свойства. contain Позволяет начать выбор внутри элемента; однако, выбор будет содержаться внутри границ данного элемента. element (IE-specific alias) Аналогичен contain . Поддерживается только в Internet Explorer.

Overview

In Microsoft Word, it is important to make sure all tables are accessible to those using screen readers. This helps those using screen readers to make sense of the data contained in a table. You should only use a table when it’s necessary to convey relationships between pieces of data, and not for layout purposes. When using tables in a Word document, keep them as simple as possible. If necessary, split complex tables into multiple smaller tables. Be sure to designate a header row and use column headings to help describe the data in the table, as well as repeat the column headings on each page the table appears on. You should also ensure the table has alternative text, to describe the contents of the table for those using screen readers.

Designate a header row

There are multiple parts to the process of making a table accessible. The first involves making sure the table has a header row designated. The “Table Style Options” section of the ribbon on the Table Tools contextual tab lets you indicate that your data has a header row.

To add a table with a header row to a Word document:

1. On the ribbon, click Insert , and then click Table .
2. Choose how many rows and columns you want for your table.
3. On the ribbon, in the “Table Tools” group, click Design .
4. In the “Table Style Options” group, make sure Header Row is checked.

Column headings

Column headings help describe the content in a table, and should be present to help users understand the content.

To add column headings to a table in Word:

1. Place your cursor in the first cell of the top row of the table.
2. Type the name for the first column, and press Tab to move to the next column.
3. Repeat step 2 for the remaining columns.

Repeat column headings

Column headings should be repeated at the top of a table if the table spans multiple pages.

To repeat the column headings:

1. Right-click the table, and then click Table Properties .
2. In the “Table Properties” dialog box, click the Row tab.
3. In the “Options” group, make sure Repeat as header row at the top of each page is checked.
4. Uncheck the box next to Allow row to break across pages .
5. Click OK to accept the changes.

Alternative text

To add alternative text for tables, use the Alt Text tab of the “Table Properties” dialog box:

1. Right-click the table, and then click Table Properties .
2. In the “Table Properties” dialog box, click the Alt Text tab.
3. Fill in the description for the table and, if necessary, add a title for the table.
4. Click OK to accept the changes.

This is document aqjl in the Knowledge Base.
Last modified on 2021-06-22 10:09:22 .

Adjust Table Columns in Word (Auto Fit)

You can manually adjust the width of any table; however, the following tips may allow you to fine-tune your tables with less effort.

To adjust table row and column size in Word:

• Click anywhere in the table.
• In “Table Tools” click the [Layout] tab > locate the “Cell Size” group and choose from of the following options:
  1. To fit the columns to the text (or page margins if cells are empty), click [AutoFit] > select “AutoFit Contents.”
  2. To fit the table to the text, click [AutoFit] > select “AutoFit Window.”
  3. To keep Word from automatically adjusting your column size, click [AutoFit] > select “Fixed Column Width.”
  4. To adjust the row height, click the up and down arrows within the “Height” field. Highlight multiple cells to adjust more than 1 row.
  5. To adjust the column width, click the up and down arrows within the “Width” field.
  6. To make all columns the same width, click [Distribute Columns].
  7. To make each row the same height, click [Distribute Rows].

Keywords: Microsoft Word, tables, format columns, resize, even, adjust columns

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Tables can be used to layout information that has a two way relationship, or tabular data. Information that has a two-way relationship is found in grading rubrics, evaluation information and course schedules.

In HTML, header table cells are read by a screen reader before a corresponding data cell to tell the user what the data is and give it meaning. In HTML, a screen reader will read both column headers and row headers. The column headers are in the rows above the data columns. A row header would be found in a column on the far left typically. In a rubric table layout, a column header cell might read as “exemplary performance” and the data cell under it would read, “makes an original post and replies to at least two classmates in the discussion.” The row header for this may read as “participation.” An example of this is below.

Word has limited ability to designate table header cells, and unfortunately, JAWS doesn’t read the header cell text before each associated data cell text in a Word document, to establish the relationship. However, we should designate a header row in Word tables, in case they are later turned into accessible PDF files, or web pages. Tables with header rows that repeat upon page breaks also help sighted users. We can designate column headers by selecting the top row of a Word table, but we can’t create row headers out of a far left column, for example. It’s best to setup simple tables with one header row across the top. In the case of a table used to layout evaluation methods and their associated points, we’ll designate the top row as a header by selecting all cells in the first row, right clicking and selecting Table Properties. See the screen shot of the menu with Table Properties (outlined in a thick red box) that appears after you right click on the highlighted contents of the top row:

In the Row tab, check the box next to “ Repeat as a header row across the top of each page.” See a screen shot of this option outlined in a thick red box below.

With table setup, it’s best to keep tables simple. Avoid blank cells if possible and merged cells. Screen readers read linearly, from left to right and top to bottom, row by row. It helps to keep this in mind when setting up a Word table.

Also, avoid combining information that should be spread across more than one table. If you merge and/or color cells to create a visual separation from different content, JAWS may not read the information in an order that makes sense to a screen reader user. The following example is from a real table setup I’ve seen in a course. It’s one table that combines what should have been an “Evaluation Methods” table and a separate “Grading Scale” table.

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If you’re constantly losing your place or having to start from nearly the beginning of text selection processes because your mouse twitches or your cursor gets away from you, stop getting “dragged” down by clicking and dragging. Select text in Microsoft Word through two quick processes which give you more respect for your select.

All for One

Avoid the strained wrist syndrome when trying to select text in a Microsoft Word document through the traditional click and drag process. When you want to select body text, click the “Home” tab. Click the “Select” drop-down menu in the Editing group on the ribbon and choose “Select All.” All of the body text on the pages will be highlighted. You can now format it, cut, copy, align the text and more. The keyboard shortcut “Ctrl-A” will accomplish the same result.

To select text in Word features such as text boxes, reference sections and headers and footers, you’ll need to separately click into those areas first, then repeat the “Select All” process, which will then select just the text in those parts of the document.

Make Your Click Stick

Trying to select a large paragraph’s worth of text doesn’t have to mean clicking and dragging. Click your cursor anywhere in the paragraph, then click two more times in rapid succession. You’re basically clicking three times: once to place the cursor in the paragraph, two to highlight the word the cursor is on and three to highlight the entire paragraph. There are no restrictions on how large or small a paragraph must be to do this quick select feature.

• The Richard Stockton College of New Jersey: Microsoft Office Word 2013
• Salisbury University: Microsoft Word 2013 Software Guides

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

2 Answers By Expert Tutors

Experienced Accounting Tutor

In my version of MS Word, if the cell data is highlighted and cut the cells remain intact, but the data is removed. You can cut data in several ways:

1. using the scissors icon on the ribbon at the top of the page, or
2. + X on a PC
3. + X on a mac
4. right click the mouse and select cut from the pop-up menu

Laura W. answered • 06/19/19

Microsoft Office Trainer and Author

You can just select all of the contents of the table by clicking on the table selector at the top left.

Then just press the delete key.

1. Delete will get rid of the contents while leaving the table structure.
2. Backspace will get rid of the contents and table structure.

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Inserting tables into your Word document can help organize and display data.

To create a table, click Insert>Table. A small menu will open with a grid that represents table cells. Mouse over and select how many rows and columns you would like in your table.

You can also choose the Insert Table… option below the grid instead. This will take you to a dialog box where you can choose how many rows or columns you want, as well as the column width. Using the Insert Table… option is also a good choice if you need more cells than the grid provides.

If you ever want to change the dimensions of your table, you can right-click in the table and choose to insert more columns and rows, as shown below.

You can select multiple cells or even entire rows or columns by clicking and dragging your mouse across the cells. Right-click on selected cells for more options to insert or delete cells.

To enter data into the table, simply select a cell and start typing.

Text boxes are a great tool to draw attention to specific information in your document. They’re commonly used to emphasize the key takeaway of the article or to easily move text around in your document. Needless to say, text boxes add visual appeal to the entire document. So, if you’re a fan of text boxes and you’re wondering how you could quickly select them, then keep reading. We’ve laid out here in this guide below different steps to select multiple text boxes in MS Word.

Now, there are about three ways to select multiple text boxes in Word.

3 Ways to Select Multiple Text Boxes in Word

• Using the CTRL key and your mouse
• Using the Select Objects tool
• Using the Selection Pane

With the introduction out of the way, let’s dive right in.

Method 1: Using the CTRL Key and Your Mouse

This first method does not involve any special button in MS Word but instead simply makes use of a keyboard key and the power of a mouse click. Certainly, there’s nothing more convenient than not having to look for a button to select multiple text boxes in Word. The downside of this method though is when you have a lot of text boxes scattered all over multiple pages. This is because the process might cause confusion when you’re scrolling up and down the pages of your document.

Here’s how you can use the CTRL key and your mouse to select multiple text boxes in Word.

Step 1: Open your MS Word document.

First off, go ahead and open your Word document. You can either open an existing file from your folder or create a new blank one. Make sure that you have at least one text box in it.

Step 2: Click on the text boxes.

Once your document is ready, select a text box in your document. You can do this by clicking on any of the four sides of your text box. Now, press and hold the CTRL key and click the next one. Repeat the same steps to go over all of the text boxes in your document.

There you have it! That’s how you use the CTRL key and your mouse to select multiple text boxes in Word.

Method 2: Using the Select Objects Tool

In this method, we’ll walk you through the steps on how to easily select multiple text boxes in Word using the Select Objects tool. This tool of MS Word allows you to select different objects in your document, including text boxes.

The benefit of this method is that you can select multiple text boxes on a page at once. On the downside, this method only works on text boxes with any text wrapping format except for the In-line with Text format. If you think that you’ll still be editing them in the future, it’ll be worth your time to change the text wrapping of your text boxes.

Here are the steps to access the Select Objects tool to select multiple text boxes in Word.

Step 1: Open an MS Word document.

To get started, open up an MS Word document where you need text boxes selected. Feel free to create a new document if you’re worried about ruining your document. We can assure though that none of the steps down below will irreversibly damage your file.

Step 2: Zoom out your document.

To be able to select all text boxes on a page, zoom out your document to view the entire page. You can do this by clicking the Zoom Out button found at the bottom right corner of your window. Keep clicking until all your text boxes on a page are visible.

Step 3: Access the Select Objects tool.

Now that your document is ready, go to the Editing group found at the rightmost part of the Home tab. Click the Select Objects drop-down menu and select the Select Objects tool.

Now, click the upper right portion of your document and drag your cursor to its bottom right.

Congratulations! You’ve just used the Select Object tool to select multiple text boxes in Word. Keep reading as we’ve saved the best for last.

Method 3: Using the Selection Pane

Compared to the first two methods, this method offers the most efficient way to select multiple text boxes in Word. The Selection Pane lists down all objects in your document. This way, you can easily select your text boxes throughout your document from the list. The disadvantage though is that this method requires the text boxes to be in a different text wrapping format other than the default. If you haven’t yet, you’ll need to change your text box’s text wrapping format from the default In-line with Text format.

Here’s how you can display the Selection Pane to select multiple text boxes in MS Word.

Step 1: Open up a Word document.

Before anything else, let’s open up a Word document. You can go ahead and open an existing one if you already have one on file. Otherwise, you can create a new blank document. Don’t worry about messing up your document, as changes can easily be undone.

Step 2: Display the Selection Pane.

Click the Select drop-down menu found at the rightmost part of the Home tab. On the list of options, select the Selection Pane. This will display the Selection Pane on the right side of your window. You should see a list of text boxes you have in your document.

Step 3: Select your text boxes.

On the Selection Pane, press and hold the CTRL key while clicking each text box that you want to select.

Conclusion

Congratulations! You’ve finally reached the end of this guide. We hope we’ve helped you figure out how to select multiple text boxes in MS Word. Here’s a short recap of what we’ve discussed today.

In this guide, we’ve listed down three different methods to easily select multiple text boxes in MS Word. With the first method, you can select multiple text boxes using the CTRL key and your mouse. The second method utilizes the use of the Select Objects tool, while the last one makes use of the Selection Pane. The last two methods require a change in the text wrapping format.

Most of us know that formatting a table’s data, cells, and borders can potentially help readers grasp what a table is trying to say. But that doesn’t mean we know the best way to make it happen. When you need to create tables that contain essentially text, or when you want to customize a table’s formatting in many ways, Microsoft Word( ; $400 as part of Office 2008) is often easier to use than a spreadsheet program such as Microsoft Excel. Here are some tricks for using Word’s table options.

Word table basics

If you have the Standard toolbar visible (View -> Toolbars -> Standard), you can use the Tables button to create a table in Word. Click on it and then drag across the palette that appears to choose the number of cells your table will have. You’re not limited to the 4×5 palette that displays initially; if you keep dragging, the palette gets bigger. Just click on the bottom right when you get to the correct size.

Another option is to select Table -> Insert -> Table. In the Insert Table window that appears, you can type in the number of columns and rows, as well as choose AutoFit behaviors (for example, whether your table cells have a specific width, or whether they adjust to fit to their contents or your window). You’ll also see the AutoFormat button (which we’ll talk about below). When you’ve made your selections, click on OK, and Word generates your table. Click in a cell and start typing to add data.

Formatting options

A basic Word table is pretty boring. It matches your current style (so, for example, the font will be Cambria if you’re using Word’s default Normal style). You’ll see no bold or italic type. Slim black borders lacking color or texture frame the cells. It’s easy to make simple formatting changes. For instance, you can select some cells (such as a header row) by clicking in a cell and then dragging; then click on the Bold, Italic, Underline, or Font Color button in the Formatting toolbar (View -> Toolbars -> Formatting).

Table AutoFormat options: But there’s much more you can do to make your tables stand out. Start by checking out Word’s AutoFormat options for tables. These AutoFormat designs are varied, and are good if you don’t know how you want your table to look and could use some hints. Select the cells of your table, then choose Table -> Table AutoFormat. The window that appears gives you a number of preset formatting options, such as Simple, Classic, Color, Grid, List, and so on. Scroll through the list in the Table AutoFormat window to see the previews. If you find a format you like, select it and click on OK to apply it.

You can use these formats as starting points too. If you only want to use some of a format’s options (borders, shading, font, color, and so on), uncheck those you don’t want to use before clicking OK.

The Formatting palette: If you want more power over every detail of your table, use Word’s Formatting Palette. Choose View -> Formatting Palette, and then expand the Borders and Shading section of the palette. From here you can change borders, as well apply colors to individual cells.

To work with your table borders, select the cells you want to change, and then click on the Type button. Word shows you graphical examples of how borders will be applied: on all sides of a cell, on just one side, or between selected cells. Click on the square in the palette you want to apply border changes. You can also change the colors of your borders, their weight (thickness), and style (solid or dashed lines, and more) by changing the options in other sections of the Borders and Shading section.

One useful way to make data stand out is to change the color of key cells, for example to show losses, in a profit and loss table, in red, or to highlight dates, names or other data. To do this, select a cell or cells that you want to fill with a color, and then choose a color from the Formatting palette’s Fill Color button. Click on that button to see a number of common colors, or click on More Colors to access the standard Apple color picker and choose any color you want.

This table shows games played in a round-robin go competition. I’ve formatted some of the text in bold and italic to make it stand out. Green cells indicate wins, red cells losses, and beige cells show the top six players.

If you want to create a pattern and mix two colors together, choose one color from the Color button and another from the Fill Color button. Click the Pattern menu and you’ll see the patterns available at different percentages as these two colors combined. These patterns look pretty much like dots of one color on another, and aren’t necessarily attractive, but provide a good way to highlight certain rows, columns or cells when you’re using the colors you combine for the pattern in other cells.

Using Word’s table formatting gives you extra options for highlighting data in tables. There’s a risk of over using it, and making tables with too many colors and other effects, but used parsimoniously it can make your data much easier to read.

[Senior contributor Kirk McElhearn writes about more than just Macs on his blog Kirkville.]

The SelectAll feature allows selecting the entire content of the WYSIWYG editor using the Ctrl / Cmd + A keystroke or the toolbar button. It is mostly useful when you need to copy all the content to another document or want to clear the editor area easily.

Press Ctrl / Cmd + A or use the toolbar button to select the entire content of the editor.

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When the selection is inside the image caption, it will only expand to the boundaries of the caption. Use the keystroke or the toolbar button again to include more content until the entire content of the editor is selected. The same rule applies, for instance, when the selection is inside a table cell or any self–contained (nested) editable region in the content.

# Related features

• Keyboard shortcuts – Check other popular keyboard shortcuts supported by CKEditor 5.

# Installation

This feature is enabled by default in all builds (loaded by the Essentials plugin). The installation instructions are for developers interested in building their own, custom rich text editor.

To add this feature to your editor, install the @ckeditor/ckeditor5-select-all package:

Then add the SelectAll plugin to your plugin list:

# Common API

The SelectAll plugin registers the ‘selectAll’ UI button component and the ‘selectAll’ command implemented by SelectAllCommand .

The command can be executed using the editor.execute() method:

We recommend using the official CKEditor 5 inspector for development and debugging. It will give you tons of useful information about the state of the editor such as internal data structures, selection, commands, and many more.

The Graduate School requires that you have a caption for each table and figure in your ETDR. The ETDR template is configured to automatically create a list of figures and list of tables, also required by the Graduate School, from the text of your captions.

Follow these steps to insert captions:

1. Click on the figure or table where you want the caption to appear.
2. On the References tab, click the InsertCaption button.
3. In the Caption window, in the Label menu, select the label Figure or Table.
4. In the Position menu, select where you want the caption to appear.
5. Click the Numbering button.
6. In the Captioning Numbering window, in the Format menu, select 1,2,3…
7. If you want to include the chapter number in the table/figure caption number, checkmark the Include chapter number box. If you select this option, two more options will appear:
   1. In the Heading starts with style: menu, select Heading 1.
   2. In the Use separator menu, select the punctuation you want to appear between the chapter number and the figure/table number.
   3. Click OK.
8. Back in the Caption window, click OK. The caption label will appear above/below the table or figure. To add the text of your caption, click after the table/figure number and enter your text.

Notice that the figure/table number appears with a gray background. This background is called “field shading” and indicates that a script or code has generated the number. DO NOT edit these numbers! The figure/table number will automatically update as you insert additional captions.

Figure and table captions in appendices

For table and figure captions that appear in an appendix, the Graduate School requires that the appendix letter must be the first element in the caption label. For example:

Table A.1. Elements of data

See the Appendices section for instructions on how to adjust captions to meet this requirement.

To change caption line spacing

If you want to change the line spacing in your captions, follow these steps:

1. Make sure the Styles Pane is visible. If not, see Table 1. Basic Configuration for Word 2007 on the Styles section (link) for details on how to display it.
2. For any figure or table in your document, click the Caption style that appears in the left Style Area.
3. In the Styles Pane (right side), “Caption” will now be selected in the list. Select the down arrow next to it and select Modify.
4. Above the main text box, click the icon for the desired line spacing.
5. Click OK.

This will change the line spacing for all figure and table captions in your document.

Long captions

In the case of very long captions, you may want the entire caption to appear with the figure or table, but only a portion of the caption to appear in the list of tables or figures. It is possible to do this, but it depends on the line spacing of your caption and a few other parameters. Contact the IT Help Desk for assistance.

Create headings using Word’s styles labeled “Heading 1,” “Heading 2,” etc. Don’t just make text big, bold, or underlined.

Why Headings Matter

Benefits to Students with Disabilities

• Screen reader users will be able to hear which blocks of text are headings and what level each heading occupies in the hierarchy of the page.
• Screen reader users will be able to skim the page by jumping from heading to heading.

Benefits to Faculty

• It saves a lot of time because you can apply consistent formatting to your headings throughout your document without having to choose the font, size, weight, shading, and borders each time you make a heading.
• You will be able to change the formatting of all the headings of a given level at once.
• You can easily create consistent formatting from document to document.
• You can instantly insert a table of contents for your document, complete with page numbers, all based on your headings.
• In outline view, it’s easy to rearrange your document just by dragging headings. All the text under that heading will move with it.
• You can use Word’s “Navigation” side panel to see a list of headings and jump to any part of the document by clicking its heading in the list.
• You can make a link in your document that jumps to a heading in another part of your document.

You get none of those benefits if you just make text big and bold or underlined without encoding the document’s structure with heading styles.

How to Make a Heading

1. Click anywhere in the block of text you want to make into a heading. You don’t have to highlight the text, just click once anywhere in the paragraph.
2. From the styles on the “Home” ribbon, click the level of heading you want.

Find Hidden Styles

If you don’t see the heading level you want in the styles section of the ribbon, you can bring up a more complete list of styles. On a Mac, click the “Styles Pane” icon. On Windows, click the subtle “Styles” icon at the lower right of the Styles section on the Home ribbon.

The Windows Styles pane can be opened with the keyboard shortcut: Alt+Ctrl+Shift+S.

Once you have the pane open, you can filter the styles you see. By default, you will see “Recommended” styles. On a Mac, change that to “All Styles” using the “List” menu at the bottom of the Styles Pane. On Windows, click “Options” at the bottom of the Styles Pane, then choose “All styles” under “Select styles to show.”

Video on Making Headings

Create a Consistent Hierarchy without Gaps

Usually, the topic heading at the top of your page will be Heading 1. The headings of sections within the document will have Heading 2 styles. Headings within a level 2 section will have Heading 3 styles.

The rectangle below represents your article. The first thing it needs is a heading that describes the page’s topic. Give this a Heading 1 style.

Next, give each section of the document a meaningful heading. Assign each of these a Heading 2 style.

If you have a subheading within one of these sections, those are heading 3.

In Word, if you change your view to “Outline,” or if you activate the “Navigation” sidebar, you will see your headings nested in a nice little list.

No heading level should be out of order. You would not have a Heading 4 come directly after Heading 1, for example. A level 4 is a section of a 3, which is a section of a 2, which is a section of a 1.

For most documents, three heading levels will do. You rarely need more than four.

Change How Styles Look

Change the Appearance of Heading Styles

The default heading styles in Word look pretty lame. But it’s easy to change how they look:

1. Right click (Mac: control click) on the style in the Ribbon. Or, hover over the style in the Style pane and click the little arrow that appears on the right.
2. Click “Modify.”
3. In the “Modify Styles” window, you can choose things like font, size, weight, color, and alignment.
4. If you want to do things like indent the left side of the text or change the line spacing, click the “Format” button at the bottom left of the “Modify Styles” window.
5. After you make your selections, click “OK” and all text of that style will change to your choices.

Create Custom Styles

You can also create a custom style and assign it an outline level so the style will be treated as a heading. This comes in handy if you want to the same level of heading to look different in different parts of your document.

In the Styles pane, click “New Style” button. On Windows, it’s an icon at the bottom of the pane. On a Mac, it’s near the top.

In the “New Style” window, click the “Format” button at the bottom right and select “Paragraph.” In the Paragraph window, choose an “Outline Level.” “Level 1” gives you the equivalent of a Heading level 1, for example. “Level 2” corresponds to a Heading level 2.

If you save your document as a PDF file, any text with a style assigned a level will translate into a heading at that level.

When Existing Formatting Won’t Budge

Styles work great on fresh text. Sometimes, though, you have a document where you already formatted text. You highlighted it and chose what you wanted from the Ribbon. Formatting that’s applied directly to text like that can override your styles. The Styles pane can help you remove that direct formatting:

1. Open the Styles pane as described in the section above on How to Make a Heading.
2. Highlight the text you want to clean up. Include some text before and after, if you can. If the whole document is a challenge, you might want to select everything.
3. Click “Clear All” or “Clear Formatting” at the top of the Styles pane.
4. Then structure your freshly cleaned text with styles.

These directions are for Office 2016. Other versions of Microsoft Office may work slightly differently.

As Microsoft Excel users, we must know how to quickly select different parts of a worksheet: rows, columns, cell ranges, individual cells, and so on. This tutorial explains the options for selecting elements of an Excel worksheet.

How to Select a ROW in an Excel Worksheet

Below are two options for selecting a row of data in an Excel spreadsheet.

• Mouse: Click on the row number as shown.
• Keyboard: Click in a cell and press Shift + Space (Spacebar).

Note : If the cell has been merged with adjacent cells in its column, multiple rows will be selected using the keyboard shortcut.

How to Select a COLUMN in an Excel Worksheet

Below are two options for selecting an entire column of data in an Excel worksheet.

• Mouse: Click on the column letter as shown below.
• Keyboard: Click in a cell and press Ctrl + Space (Spacebar).

Note : If the cell has been merged with adjacent cells in its row, multiple columns will be selected using the keyboard shortcut.

How to Select a Cell Range

A cell range is a contiguous group or block of cells that form a square or rectangle.

To select all of the cells in a cell range, click the cell in one corner of the range and, while keeping the left mouse button pressed, drag the cursor to the opposite corner of the range. In the image at right we selected cells A1 through B5.

How to Select Non-Contiguous Cells

Sometimes we want to select multiple cells that are not in a block . not contiguous. Perhaps we want to format them the same, or delete their contents.

To select multiple cells that are not contiguous, click in the first cell and then while holding down the Ctrl key, click in the other cells you wish to select.

You can also select a cell range as discussed above and then press and hold the Ctrl key to select individual cells.

To de-select one of the cells you’ve selected, just click again in that cell.

How to Select All Cells in a Worksheet

The best way to select all the cells in a worksheet is to click the Select All cell in the upper left corner of the worksheet as shown below.

Alternately, clicking in an unused cell outside the range of data and pressing Ctrl + A will usually select all of the worksheet cells as well.

How to Select All Cells in an Excel TABLE

Excel allows the user to create tables, previously called Lists. To select all cells in a table or list, click in one of the cells and press Ctrl + A .

We hope this article on selecting elements of an Excel worksheet has been helpful. Cheers!